Privacy Policy
How we collect, use and protect your information for NUST Olympiad'26.
Overview & Scope
This Privacy & Data Policy explains how the Olympiad organizing committee at NUST collects, uses and protects personal information of participants, team leads, officials and visitors for Olympiad’26 and related communications.
Data We Collect
We only collect information that is necessary to organize and run the event safely and efficiently. This may include:
- Basic identification details such as your name, university or institution and team or module selection.
- Contact information including email address, phone number and emergency contact (where applicable).
- Registration details such as category, event preferences and accommodation choices.
- Payment-related references (for example, transaction IDs or proof of payment) but not full card or banking details.
- Operational data such as check-in records, attendance and match or event results.
- Technical data collected by our website, such as approximate location, device type and basic logs for security and analytics.
How We Use Your Data
Your information is primarily used to manage your participation in Olympiad’26 and to keep the event safe, fair and well-organized, including:
- Processing registrations, module allocations and accreditation badges.
- Communicating schedules, updates, rule changes and logistical information.
- Managing accommodation, transport and venue access where applicable.
- Maintaining event safety, security and eligibility checks.
- Compiling anonymized or aggregated statistics to improve future editions of Olympiad.
Data Sharing & Disclosure
We do not sell your personal data. We may share limited information with:
- Authorized NUST departments and organizing bodies involved in running Olympiad’26.
- Referees, officials and module heads for eligibility, scheduling, discipline and results management.
- Service providers supporting the event (for example, payment verification, accommodation partners or security) under appropriate confidentiality obligations.
- Law enforcement or relevant authorities if required by applicable law or to respond to serious safety or security concerns.
Storage, Security & Retention
We take reasonable administrative and technical measures to keep your data secure and only retain it as long as necessary for the purposes described above.
- Access to personal data is restricted to authorized members of the organizing team and relevant NUST staff.
- Digital records are stored in secure systems with controlled access; physical records (if any) are kept in locked or access-controlled locations.
- Registration and operational data are generally retained until the conclusion of Olympiad’26 and for a limited period afterwards for reporting, audits and dispute resolution.
- Where feasible, personal data is anonymized or deleted when it is no longer required.
Your Choices & Contact
We respect your rights over your personal information, subject to applicable law and institutional policies.
- You may request clarification on how your data is being used during and after the event.
- You may ask us to update inaccurate or incomplete information in our records.
- In certain cases, you may request deletion of data that is no longer required for legal, safety or record-keeping purposes.
- To exercise these rights or raise any privacy concern, please contact the organizing team via the channels listed on the Support page.
For privacy-related questions or data requests, contact our support.